Every feature Fairground 360 ships replaces a spreadsheet, a binder, or a folder of email attachments — for the rentals that run all year and the fair that runs the week. Here's the full tour.
Eight tools that run the day-to-day between fairs, out of the box.
Visual layout for every building, arena, and hookup — modeled once, reused forever.
Conflict-free bookings across every rentable space. Auto-flag double-bookings before they happen.
Built-in templates, signed in the browser, stored in the renter's vault.
Deposits, invoices, refunds, receipts. Cards and ACH, no add-on plugin.
Collect COIs and flag expirations automatically. Nudges renters before lapse.
Stay ahead of every inspection, license, and renewal on the grounds.
Audit-ready exports for the county, the board, and the state.
Plug into QuickBooks, Google Workspace, and anything else you already run.
Eight more that run the fair itself — entries to payouts.
Division → department → section → class. Online entry, exhibitor numbers, printable QR claim tags.
iPad-first. Scan the entry, score the card, save, next — with exhibitor names hidden by design.
Winnings tally per exhibitor. Pay them in one run, or let them donate the premium back.
Applications, accept/waitlist emails, contracts, insurance, and a vendor portal.
Menu approval, duplicate flagging, and percentage-of-sales rent reported per day.
Online and box-office sales, QR admissions, card and cash — all in one dashboard.
Every buyer joins your list; sponsors pick a level and get an invoice or a donation letter.
Book and pay acts, publish a daily schedule, and place vendors on a drag-and-drop map.
Model your entire grounds once. Every barn, arena, pavilion, and hookup becomes a reusable inventory item with its own capacity, rate, and constraints. Drag-and-drop builder, custom fields for any venue type, and a single source of truth the whole team shares.
A unified calendar across every rentable space. Capacity and overlap checks run live, so double-bookings surface before they become problems. Filter by venue, event type, or staff assignment. Works with Google Calendar and Outlook.
Template your agreements once. Renters review and sign right in the browser, everything gets stored in the document vault, and countersignatures notify the right staff automatically. No DocuSign add-on, no printing, no scanning.
Full payment stack built in. Collect deposits at booking, invoice for balances, handle refunds and partial credits, and reconcile at the end of the season. Cards and ACH supported out of the box. Hand clean data to QuickBooks via the API.
Every COI, license, and permit attached to the renter or space it belongs to. Expiration alerts fire to operators and renters before anything lapses. Inspections get scheduled, assigned, and signed off — all in the same timeline.
Assign setup, teardown, inspections, and gate duty to your team. Each staffer sees only what's theirs. Handoffs between shifts are a checkbox, not a conversation.
One-click exports for the board, the county, and the state. Revenue, utilization, compliance status, incident reports — every report designed around the questions you actually get asked.
A first-class REST API for connecting to your accounting, ticketing, and county systems. Webhooks for anything you want to automate. No vendor lock-in, no "contact sales for integration."
Three portal types (operator, renter, government) with fine-grained roles underneath. Government viewers don't count against your seat license — they get read-only audit access by design.
Data lives in U.S.-based infrastructure. Role-based permissions, audit logs, backups, and SOC 2 controls. Designed to hold up to a public-records review.
Build your book the way it really nests — division, department, section, class — with fees, premiums, and rules at every level. Paste a whole department's class list at once. Exhibitors enter themselves online, keep their exhibitor number year to year, and pay entry fees by card.
Check exhibits in by scanning a QR claim tag, then judge on an iPad: the card's criteria as sliders, a note for the exhibitor, save and next. Names stay hidden. Configure the scorecard per department, and set the point thresholds a ribbon requires.
Placements tabulate with tie handling and best-per-household rules built in. Publish to exhibitors' own pages, email the winners, and print the ribbon list. Premiums tally per exhibitor and settle in one payout run — check, cash, or transfer — with a donate-back option.
A public application form feeds a review desk with occupancy against your goals. Accept, waitlist, or decline with automatic emails; then send the agreement for signature, bill the space, and collect insurance — all on the vendor's own portal.
Approve food menus item by item and flag duplicate offerings across the grounds. Take a percentage of gross instead of a flat fee: the deposit credits until the percentage catches up, vendors report each day from their portal and pay the rent by card, and you watch a live sales-and-rent ledger.
Create ticket types with caps and sale windows, sell on a hosted page or embedded on your site, and issue a QR per admission. At the gate, scan wristbands, sell for cash or card, and log it all in the same dashboard. Every buyer joins your patron list for next year.
Define sponsorship levels and take commitments from a public form or a handshake. A sponsorship gets an invoice; a contribution gets a 501(c)(3) acknowledgment letter that subtracts anything the donor received and states the deductible amount. The roll-up shows committed versus received.
Book acts against an entertainment budget, upload their own contract for signature, and keep riders and travel notes with the act. Money runs the other way here: schedule deposits and balances and work one pay run — the mirror image of the receivables stack.
Lay out what happens where, hour by hour, with overlap warnings inside each location. Publish it as a page the public can read and a sheet the office can print.
Upload an aerial photo or a hand-drawn plan and drop color-keyed pins for every vendor and stage. Get a nudge when two vendors selling the same thing end up side by side, and print a placement sheet for load-in day.
We're still finalizing pricing and launch details. Check back soon.
Every plan will include all three portals, unlimited staff seats, and priority onboarding.